SharePoint and planCoo
Why They Solve Different Needs and Work Best Together

By planCoo · June 2026

Many organizations ask why they would need planCoo if they already use SharePoint. It is a fair question. The answer is that SharePoint and planCoo are designed for completely different purposes. They do not replace each other. They complement each other.

SharePoint is the document layer.

planCoo is the collaboration layer.

What SharePoint Is Designed For

SharePoint is excellent for storing and managing documents. It works well when you need:

• secure storage
• version control
• internal sharing within one organization
• structured folders and libraries
• controlled access and permissions

SharePoint is very strong in these areas. What it does not provide is a shared project structure across multiple organizations or a neutral space where everyone involved can work together.

What planCoo Is Designed For

planCoo is built for collaboration across organizations. It provides a shared structure where everyone involved can see roles, timelines, responsibilities and activity. It is a neutral platform that does not belong to one single organization, which makes it easy to collaborate even when people use different tools in their daily work.

planCoo provides:

• shared project structure
• clear roles and responsibilities
• timelines and deliverables
• visibility into collaboration and activity
• public project and organization pages
• networks and connections between partners

planCoo focuses on structure, coordination and clarity. It is not a document storage system.

planCoo Includes Built In Live Chat

planCoo has its own live chat that allows you to communicate directly with anyone you collaborate with. The other person does not need to use the same tools or be part of the same system. All communication happens in the same place as the project work, which keeps everything connected and easy to follow. This makes collaboration smoother and more natural when several organizations are involved.

Why planCoo Does Not Store Documents

planCoo does not store files. This is intentional. Documents should stay in the systems that are designed for them, such as SharePoint, OneDrive, Google Drive or other storage platforms. In planCoo you simply link to the documents.

This approach gives clear benefits:

• no duplicate files
• no version conflicts
• no disruption of existing security rules
• no requirement for everyone to use the same platform

Documents stay where they belong. Collaboration happens in planCoo.

How SharePoint and planCoo Work Together

Document layer

SharePoint, OneDrive, Google Drive and similar systems store files and manage versions.

Collaboration layer

planCoo organizes projects, roles, timelines and responsibilities across organizations.

Communication layer

planCoo Live Chat makes it possible to communicate directly with everyone involved without technical barriers.

Together they create a complete way of working. Documents stay safe in the right system. Project structure is gathered in planCoo. Communication happens in the same place as the work.

The Short Explanation

If you work only inside one organization, SharePoint is enough.

If you collaborate across organizations, you need planCoo.

Not as a replacement for SharePoint. But as the structure that brings collaboration together.