About planCoo
planCoo is the collaboration structure layer for projects that involve multiple organizations.
Modern work no longer happens inside one company. Important projects often involve partners, universities, students, suppliers, public institutions, NGOs, funders and external stakeholders. planCoo gives this work a shared structure: people, organizations, roles, responsibilities, timelines, communication, portfolios and visibility in one connected ecosystem.
The problem planCoo solves
Cross-organization projects are usually coordinated through a mix of email threads, meetings, internal chat tools, spreadsheets, shared folders and manual status reports. Each organization may use its own systems, and external collaborators often do not belong to the same Microsoft tenant, Google Workspace or internal platform.
The result is fragmentation: unclear ownership, delayed updates, duplicated reporting, missing dependencies and limited visibility into who is actually working with whom. planCoo creates a neutral collaboration structure where the work becomes easier to coordinate, understand and present.
How planCoo fits with Microsoft 365 and existing tools
planCoo does not replace Microsoft Teams, SharePoint, OneDrive, Google Drive or other systems organizations already trust. It adds the missing collaboration structure around the work.
Microsoft Teams
Internal communication for many Microsoft 365 organizations: chats, channels, meetings and day-to-day team conversations.
SharePoint, OneDrive and Google Drive
Document storage, version control, file governance and existing access policies. Documents stay where they already belong.
planCoo
The collaboration structure layer: projects, roles, timelines, responsibilities, partners, portfolios, public pages and Collaboration Maps.
planCoo Chat
Cross-platform communication between users, including collaborators outside the same Microsoft tenant or outside Microsoft 365 entirely.
In short: Teams supports internal communication. SharePoint and similar tools manage documents. planCoo structures cross-organization collaboration — and planCoo Chat helps users communicate across tenant and platform boundaries.
What planCoo does
Plan projects with structure
Create timelines, boards, tasks, phases and milestones so everyone involved can see the same project structure.
Clarify roles and responsibilities
Connect people, organizations, departments and teams to the work they are responsible for.
Visualize collaboration
The Collaboration Map automatically shows who works with whom across people, companies, universities and partner organizations.
Share progress publicly
Projects, companies and profiles can become shareable public pages that make progress, partners and outcomes easier to present.
Build portfolio visibility
Hubs, universities, accelerators and networks can follow activity across many member organizations and projects.
Turn work into verifiable experience
Live CV profiles grow from real project participation, helping students and professionals show what they contributed to.
Why planCoo is different
Built for ecosystems, not only internal teams
Traditional project tools usually start with one organization. planCoo starts with the reality of modern collaboration: many people, many organizations and many systems working together around shared outcomes.
A neutral space across tenants and platforms
Partners do not need to share the same Microsoft tenant, internal workspace or document platform. planCoo gives the shared work its own neutral structure.
Visibility without extra reporting work
Project activity, timelines, roles, partner relationships and public pages make collaboration visible as it happens — instead of only through manual status decks.
Core capabilities
Collaboration Map
Automatically visualizes people, organizations, departments and partners involved in a project or ecosystem.
Hubs and portfolio overview
Hubs can invite companies, schools, teams or organizations as members and follow portfolio activity across the whole ecosystem.
Public project and company pages
Shareable mini-sites make it easier to present progress, partners, project outcomes and organizational activity.
Marketplace
Companies, universities and students can discover real projects, theses, cases and collaboration opportunities.
Cross-platform chat
planCoo Chat lets users communicate across organizations, tenants and platform environments without forcing everyone into the same internal workspace.
Live CV
Project participation can become part of a living professional profile, helping people show verifiable experience from real collaboration.
AI in planCoo
AI built on live project context
planCoo uses AI on structured project data: tasks, milestones, timelines, dependencies, roles, people and participating organizations. This makes AI useful for project control, status reporting, meeting preparation and portfolio insight — not just generic text generation.
Live today
- AI progress reports based on live project data
- Delta summaries showing what changed since the previous report
- Meeting briefings based on current tasks, deadlines and team composition
- Portfolio-level summaries for company owners and administrators
- Multilingual report output
- Azure OpenAI processing in Microsoft’s secure cloud
Coming next
- AI-assisted project setup for common project types
- Natural language portfolio queries
- Smart task suggestions
- More project intelligence across hubs, partners and portfolios
Who planCoo is for
Companies and teams
For projects involving partners, suppliers, customers, consultants or external stakeholders.
Universities and students
For connecting real projects, student contributions, industry cases, theses and verifiable experience.
Hubs and ecosystems
For startup hubs, clusters, accelerators, districts and networks coordinating many member organizations.
Public and grant-funded projects
For projects that need partner visibility, structured coordination, public presentation and clear documentation of activity.
Universities, schools and public collaboration
planCoo is designed for collaboration across organizations and borders. A university, school district, public initiative or innovation network can use planCoo to coordinate projects, partners, students, organizations and public-facing project activity from one shared ecosystem.
- Create public pages for organizations and projects
- Invite partners into shared project structures
- Plan work with timelines, boards, tasks, phases and milestones
- Use the Collaboration Map to show who is working with whom
- Let students build Live CV profiles from real contributions
- Keep formal documents in existing storage systems and link to them when needed
Note: planCoo is an independent commercial platform and is not affiliated with the European Union or the Erasmus+ programme.
An emerging approach
Collaborative Ecosystem Platform
Cross-organizational project software is evolving. planCoo is part of an emerging category of Collaborative Ecosystem Platforms: software built for project-based collaboration across organizational boundaries, with live competence profiles, collaboration graphs, public portfolios and AI that works on structured project data.
Read: What Is a Collaborative Ecosystem Platform? →planCoo in the Microsoft commercial marketplace
planCoo is listed in the Microsoft commercial marketplace and participates in the Microsoft Independent Software Vendor programme. For Microsoft 365 organizations, this supports enterprise discovery and procurement.
Work does not stop at organizational boundaries
If your projects involve multiple organizations, departments, students, partners or external stakeholders, planCoo helps you make the collaboration structured, visible and easier to deliver.