PlanCoo is more than just a project tool—it's the infrastructure for cross-organizational collaboration. We combine an Ecosystem view (across organizations) to connect schools, companies, and international partners, with Role & responsibility clarity (inside each org) to clarify roles, tasks, and responsibilities. It's a unified space for Gantt charts, Kanban boards, collaboration feeds, and gamified Live CVs—built to make collaboration seamless across borders.
Tools like Monday, Asana, and ClickUp are fantastic platforms that excel at internal team productivity within a single organization.
PlanCoo is designed for ecosystems.
1. Infrastructure vs. Tool: While others manage internal tasks, PlanCoo maps relationships between organizations (School ↔ Company, Project Leader ↔ International Partner).
2. Org Chart for Collaboration: Our Org Chart makes it easy to see how organizations are structured, who works where, and where projects run — and it keeps tasks and responsibilities linked to the right teams and units (not just HR reporting lines).
3. From Silo to Network: Your activity builds a verified history across the entire ecosystem, not just inside one company's account.
In short: Traditional tools solve internal efficiency. planCoo solves cross-organizational collaboration.
Project teams who want better visibility and engagement. Companies collaborating with partners, clients, or universities. Student groups looking to collaborate with other student teams across universities and countries. Students building verifiable portfolios from real projects. Universities connecting students with industry through the Marketplace. Hubs and accelerators coordinating startup cohorts, student networks, or partner ecosystems. Anyone who wants project management that also builds professional networks and careers.
Groups can be used for almost any kind of collaboration network, such as NGO networks, student communities, startup ecosystems, university networks, industry clusters, public-private initiatives, or cross-company project alliances. planCoo automatically visualizes the structure and relationships inside the group, making the network easier to understand, share, and grow.
A Hub is a subscription type for organizations that want to coordinate multiple companies or groups in one shared ecosystem. A Hub can invite companies in (similar to a membership), and then provides a hub‑level portfolio overview across those companies and their activity. At hub level you can see a portfolio view of companies and an aggregated portfolio feed with the latest updates from all invited companies. Hubs are also ideal for setting up student groups that can network with other student groups across universities and countries — giving students a structured platform for cross-border collaboration. Typical examples include startup hubs/incubators, school districts, universities, student networks, and other multi‑partner initiatives.
The Marketplace is an integrated EdTech feature that connects companies, universities, and students through real projects. Companies can publish specific opportunities—such as bachelor theses, case studies, or internships—to test and collaborate with students in practice. Students gain relevant, portfolio‑ready experience and build a verifiable Live CV. Universities bring real cases into curricula and strengthen regional hiring pipelines.
PlanCoo is an independent platform that aims to address the "Digital Shadow" in Erasmus+ projects (KA1, KA2, KA3) by moving the informal partner search and concept development phase into a structured ecosystem.
We provide a unified platform for Standardized Collaboration (facilitating the initiation of projects via a marketplace),
Integrated Planning (Gantt/Kanban), True Inclusion (removing technical barriers), and Strategic Insight (providing transparency on future activity levels).
This ensures that the genesis of projects is visible, verifiable, and accessible to all.
(Note: PlanCoo is not affiliated with the European Union or the Erasmus+ programme.)
The "Digital Shadow" refers to the critical early phase of partner search and concept development that often happens in closed or unstructured channels like Facebook groups. This makes it hard for new players to join and leaves this phase under-documented. PlanCoo attempts to solve this by providing a transparent, data-driven platform for these early interactions, ensuring equal access and better matching.
Every project you participate in automatically builds your professional profile. PlanCoo creates a live CV that showcases your real experience—which companies you've worked with, which projects you've contributed to, and the competencies you've developed. No manual updates needed. When you join a project, it's automatically added with your role, duration, company affiliation, and project description. Your profile displays collaboration statistics (projects completed, team members, companies, universities), earned collaboration badges, and verified work history through company connections. You control privacy—choose what to display publicly versus keep private. Share your profile via unique URL and QR code. Your CV grows naturally as you work, transforming project participation into a verifiable professional portfolio.
PlanCoo's collaboration algorithm tracks and rewards cross-boundary teamwork through badges like Bridge Builder (university partnerships), Cross-Pollinator (cross-sector projects), Industry Connector (multi-company collaboration), and Collaboration Master (diverse team experience). These badges form a unique Collaboration Profile generated by our algorithm. This gives recruiters and partners a verified insight into how you work—showing not just what you built, but your actual experience in navigating cross-functional and cross-sector environments.
Yes! Every user and company gets a shareable public profile page with a unique URL and QR code. You can showcase your experience, projects, and collaboration badges to potential employers or clients. Companies can use their mini-website as a digital business card to share contact information, ongoing projects, and company news—perfect for networking events, proposals, and marketing. Both personal profiles and company pages can be easily shared on LinkedIn, in email signatures, on business cards, and across other professional networks to boost visibility and credibility.
Yes. planCoo lets you collaborate with any user in its ecosystem—whether that's another company, a university, or a student group at a different institution. Invite external partners by sharing a license and assigning granular access controls, so updates, tasks, and progress stay coordinated in one transparent workspace, without email chains.
We believe the internal social layer enhances engagement and transparency by encouraging natural update sharing, surfacing progress faster, and keeping context woven into the work—rather than locked away in spreadsheets, emails, or numerous planning tools.
Yes. PlanCoo uses LemonSqueezy as its payment platform. We offer multiple subscription tiers with prices starting at 29 USD. For students and universities, we have special discounted plans.
Yes! With our Hub License Pool, organizations can purchase licenses centrally and share them across their entire hierarchy. Whether you have subsidiaries, departments, or project teams, usage is automatically tracked from a single shared pool – giving you full visibility and control without managing individual subscriptions for each entity.
The Collaboration Map is a real-time, auto-generated visualization of your project ecosystem. It draws itself automatically based on the people, departments, and organizations in each project — showing who collaborates with whom, across which companies and universities, in which departments. Every member, partner, and project is mapped as it happens, so you always have a complete, living picture of your collaboration network. No manual org charts needed — just add people to projects and the map builds itself. This makes it easy to identify collaboration patterns, spot key connectors, and understand the full scope of your ecosystem at a glance.
Yes. For hubs and multi-entity organizations, PlanCoo generates an interactive Org Chart. It helps you quickly understand how companies, departments, teams, and people are organized — and where projects are executed across the ecosystem. Because tasks and responsibilities stay connected to the org structure, you can see ownership and accountability without building separate reporting layers.
planCoo is listed in the Microsoft commercial marketplace and participates in the Microsoft Independent Software Vendor (ISV) program. You can find planCoo in the Microsoft marketplace.